270 lines
7.2 KiB
Plaintext
270 lines
7.2 KiB
Plaintext
{
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"_note": "Copy to assoc_fields.json on the host. Do not commit assoc_fields.json. This file is the canonical field definition for all association registry entries. Adding a field here and saving via the management interface will backfill all existing associations with the default value.",
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"_version": "1.0",
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"groups": [
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"Identity",
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"Physical Structure",
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"Governance and Management",
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"Legal and Compliance",
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"Record"
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],
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"fields": [
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{
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"nickname": "assoc_legal_name",
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"label": "Legal Name",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": true,
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"help": "Full legal name as recorded with Illinois Secretary of State"
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},
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{
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"nickname": "assoc_type",
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"label": "Association Type",
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"type": "select",
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"group": "Identity",
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"default": "UNK",
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"options": ["Condominium", "Master", "CIC", "Unincorporated", "UNK", "Disputed"],
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"required": true,
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"help": "VS-01 verified value"
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},
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{
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"nickname": "assoc_statute",
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"label": "Governing Statute",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": false,
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"help": "e.g. 765 ILCS 605 — populated after VS-01 verification"
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},
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{
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"nickname": "assoc_street",
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"label": "Street Address",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": false,
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"help": "Physical address of the property"
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},
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{
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"nickname": "assoc_city",
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"label": "City",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": false,
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"help": ""
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},
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{
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"nickname": "assoc_county",
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"label": "County",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": false,
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"help": "e.g. Cook County"
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},
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{
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"nickname": "assoc_state",
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"label": "State",
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"type": "text",
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"group": "Identity",
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"default": "IL",
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"required": false,
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"help": ""
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},
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{
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"nickname": "assoc_zip",
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"label": "ZIP Code",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": false,
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"help": ""
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},
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{
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"nickname": "assoc_placekey",
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"label": "Placekey",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": false,
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"help": "Permanent geographic anchor — e.g. 247-222@5sb-8bs-y35"
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},
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{
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"nickname": "assoc_website",
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"label": "Association Website",
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"type": "text",
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"group": "Identity",
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"default": "",
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"required": false,
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"help": "URL of association-managed site if any"
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},
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{
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"nickname": "assoc_buildings",
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"label": "Number of Buildings",
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"type": "text",
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"group": "Physical Structure",
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"default": "UNK",
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"required": false,
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"help": "Integer or UNK — VS-02"
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},
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{
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"nickname": "assoc_units",
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"label": "Number of Units",
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"type": "text",
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"group": "Physical Structure",
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"default": "UNK",
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"required": false,
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"help": "Integer or UNK — VS-02"
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},
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{
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"nickname": "assoc_year_built",
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"label": "Year Built",
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"type": "text",
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"group": "Physical Structure",
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"default": "",
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"required": false,
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"help": "e.g. 1974"
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},
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{
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"nickname": "assoc_stories",
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"label": "Stories Per Building",
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"type": "text",
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"group": "Physical Structure",
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"default": "",
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"required": false,
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"help": "e.g. 3"
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},
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{
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"nickname": "assoc_mgmt_company",
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"label": "Management Company",
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"type": "text",
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"group": "Governance and Management",
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"default": "",
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"required": false,
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"help": ""
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},
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{
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"nickname": "assoc_mgmt_contact",
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"label": "Management Contact",
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"type": "text",
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"group": "Governance and Management",
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"default": "",
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"required": false,
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"help": "Name and email of primary contact"
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},
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{
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"nickname": "assoc_mgmt_certified",
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"label": "Manager IDFPR Certified",
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"type": "select",
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"group": "Governance and Management",
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"default": "UNK",
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"options": ["Yes", "No", "UNK"],
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"required": false,
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"help": "VS-03"
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},
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{
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"nickname": "assoc_cai_listing",
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"label": "CAI Directory Listing",
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"type": "text",
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"group": "Governance and Management",
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"default": "",
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"required": false,
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"help": "How the association or its management company appears in CAI — member, vendor, AAMC, etc."
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},
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{
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"nickname": "assoc_bbb_standing",
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"label": "BBB Standing",
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"type": "text",
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"group": "Governance and Management",
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"default": "",
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"required": false,
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"help": "Better Business Bureau rating and status for the management company"
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},
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{
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"nickname": "assoc_idfpr_complaint",
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"label": "IDFPR Complaints",
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"type": "text",
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"group": "Governance and Management",
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"default": "",
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"required": false,
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"help": "Any complaints on record against the manager at IDFPR"
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},
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{
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"nickname": "assoc_sos_id",
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"label": "SOS Entity File Number",
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"type": "text",
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"group": "Legal and Compliance",
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"default": "",
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"required": false,
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"help": "Illinois Secretary of State entity file number — VS-08"
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},
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{
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"nickname": "assoc_sos_standing",
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"label": "Corporate Standing",
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"type": "select",
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"group": "Legal and Compliance",
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"default": "UNK",
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"options": ["Active", "Dissolved", "UNK"],
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"required": false,
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"help": "VS-08"
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},
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{
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"nickname": "assoc_declaration_recorded",
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"label": "Declaration Recorded",
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"type": "select",
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"group": "Legal and Compliance",
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"default": "UNK",
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"options": ["Yes", "No", "UNK"],
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"required": false,
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"help": "VS-10"
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},
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{
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"nickname": "assoc_declaration_instrument",
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"label": "Declaration Instrument No.",
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"type": "text",
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"group": "Legal and Compliance",
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"default": "",
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"required": false,
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"help": "County Recorder document number — VS-10"
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},
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{
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"nickname": "assoc_liens_active",
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"label": "Active Liens",
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"type": "text",
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"group": "Legal and Compliance",
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"default": "",
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"required": false,
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"help": "Count or description of active liens recorded against units or the association"
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},
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{
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"nickname": "assoc_litigation_active",
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"label": "Active Litigation",
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"type": "text",
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"group": "Legal and Compliance",
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"default": "",
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"required": false,
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"help": "Known active cases from public court record"
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},
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{
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"nickname": "assoc_registered",
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"label": "Registered Date",
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"type": "readonly",
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"group": "Record",
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"default": "",
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"required": false,
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"help": "ISO date when this association was added to the registry — set automatically"
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},
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{
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"nickname": "assoc_updated",
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"label": "Last Updated",
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"type": "readonly",
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"group": "Record",
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"default": "",
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"required": false,
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"help": "ISO date of most recent update — set automatically"
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}
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]
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}
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